Elkapsling AB Whistleblowing Policy
Elkapsling AB is committed to maintaining high standards of ethics and integrity. This whistleblower policy aims to create an environment where employees, suppliers and other stakeholders can report any irregularities or misconduct without fear of retaliation.
Purpose
The purpose of whistleblowing is to facilitate the reporting of serious irregularities. Employees should feel safe and know that they can report irregularities and serious incidents affecting the company without fear of negative consequences.
Who can report
A whistleblowing report can be submitted by anyone who in any way represents or is active in the company in a work-related context. This includes all employees, trainees, jobseekers, consultants and agency workers. Board members and shareholders can also make a report, as well as members of the company’s supervisory bodies, such as auditors.
What can be reported via the whistleblowing function?
The whistleblowing service will be used to warn of serious risks of irregularities that may affect people, our organisation, society or the environment. Cases reported may include information on criminality, irregularities and infringements or other acts that violate EU or national law in a work-related context, such as:
– Corruption and financial irregularities, such as bribery, unfair competition, money laundering, fraud and conflicts of interest
– Environmental crime, such as illegal management of hazardous waste
– Privacy crime, such as misuse of personal data
As a whistleblower, you do not need to have proof of your suspicion, but you must have reasonable grounds to believe that the information you provide is true. As a starting point, you should have first-hand information as reports that are made solely on the basis of rumours or hearsay are not covered by the protection. No allegations may be made with malicious intent or with knowledge that the allegation is false.
False or malicious allegations are a serious breach of the employment contract, and there is no retaliation protection for false or malicious reports.
The whistleblower does not risk suffering any consequences of reporting, either at the time of reporting or afterwards.
We ask employees to raise issues such as dissatisfaction in the workplace or complaints relating to their own personal circumstances with their line manager, supervisor or HR, as these issues cannot be treated as whistleblowing cases.
If you are unsure whether what you want to raise falls within the scope of this policy, we advise you to consult your line manager or HR.
How to make a report
In the first instance, as an employee of Elkapsling AB, you should report directly to your manager, line manager or HR, which you can do by email, phone or in person. If you feel that you cannot report to any of these, you can use our internal whistleblower function, follow this link:
Lagercrantz whistle blower function
The following questions are asked when reporting:
– Who or whom is involved?
– When? How? Where?
– Other relevant information
– Your name and contact details (optional) You should always report in the first instance in accordance with our internal whistleblowing procedure described above. If you do not receive a response or feel that the case has not been handled correctly, it is also possible to report via external reporting channels. Reporting is then made to the competent authority, such as the Swedish Tax Agency or the Swedish Work Environment Authority. Handling and confidentiality All cases are handled seriously, confidentially and by authorized persons. Personal data is deleted no later than two years after the case has been closed in accordance with the Whistleblower Act and GDPR.
Whistleblower protection
The Whistleblowers Act (Act 2021:890 on the protection of persons reporting wrongdoing) applies when reporting in a work-related context information about wrongdoing for which there is a public interest in its disclosure or acts that violate EU or national law.
Click here to read more about the Whistleblower Act.
In the event of an investigation, the whistleblower needs to be prepared to answer any follow-up questions, thus full anonymity from the whistleblower unit cannot be guaranteed. If you wish to guarantee full anonymity, you have the right to refrain from filling in your contact details via the external whistleblowing reporting tool.
Closure
After a case is closed, at the latest after two years according to the provisions of the Whistleblower Act and the GDPR, all personal data in the case is deleted.